Profile Field Permissions

Control which admin levels can view and edit each built-in profile field using a simple permissions matrix.

The Profile Permissions page is found under MEMBERS → Profile Permissions in the admin sidebar. This matrix lets you fine-tune access to each built-in profile field (name, email, phone, address, etc.) based on the admin permission level. You decide which fields are editable by which admin tier — and which fields members can edit themselves.

How the Permissions Matrix Works

The matrix is organized as a table with profile fields as rows and admin permission levels as columns. Each cell contains a toggle that controls whether that admin level can edit the corresponding field. The columns, from left to right, represent increasing levels of access:

• Member (self) — can the member edit this field on their own profile?
• Local Admin — can a local admin edit this field for members in their organization?
• Org Admin — can an org-level admin edit this field?
• Club Admin — can a club-level admin edit this field?
• Site Admin — can a direct site admin edit this field?

Built-in Profile Fields

fellos includes several built-in profile fields that apply to all members. These cannot be removed, but you can control their edit permissions through this matrix:

• First Name and Last Name — typically editable by the member and all admin levels
• Email — the member's login email, usually self-editable but restricted at lower admin levels to prevent unauthorized changes
• Phone — contact phone number
• Address — mailing address (street, city, state, zip)
• Date of Birth — often restricted to higher admin levels for privacy
• Join Date — when the member joined, typically admin-only

Best Practices

• Let members edit their own contact info — name, email, phone, and address should generally be self-editable so members keep their info current.
• Restrict sensitive fields — date of birth, join date, and similar administrative fields are best limited to org-level or club-level admins.
• Local admins need enough access to onboard — if your chapter presidents handle new member intake, make sure they can edit the fields needed during onboarding.
• Site admins always have full access — the Site Admin column is a safety net; keep it enabled for all fields.