Documents

Shared files organized into folders with permission controls.

Your members can browse a shared Documents section from the sidebar. You control what's in it and who sees what from the admin panel.

Creating Folders

Go to Admin → Communication → Documents. The page header is "Document Folders".
Use the add-folder control on the page.
Give the folder a name and optional description.
Set who can view and who can upload (see Permissions below).
Save. The folder is visible immediately to members who have access.

Folders can contain other folders. Nest as deep as makes sense — usually two levels is plenty.

Uploading Files

Open a folder and click Upload. Supported file types include:

PDFs, Word docs, spreadsheets.
Images (JPG, PNG).
ZIP archives.
Most common formats.

Files can have multiple revisions. Upload a new version of the same filename and the old one is kept in history; members see the latest by default but can access older revisions.

Permissions

Each folder has three permission dimensions:

View: Who can see that the folder exists. If a member doesn't have View, they don't even see the folder in the list.
Download: Who can download the files in this folder. Defaults to anyone who can View.
Manage / Upload revisions: Who can upload new files and add revisions. Usually restricted to specific officer roles.

For each dimension you can restrict by:

Member type (e.g., only Gardeners, not Seedlings).
Officer role (e.g., only Executive Council).
Specific users by name.

Common Setups

"Everyone can see, officers can upload": View and Download: all members. Manage: members with any officer role.
"Board-only minutes": View, Download, and Manage: restricted to Executive Council role.
"Member handbooks": View/Download: all members. Manage: Site Admins only.