Member Guide Org Admin Guide Site Admin Guide

Events Setup

Configure event categories, access controls, and moderator assignments to organize your organization's calendar.

Events in fellos are organized by categories. Each category represents a type of event — meetings, social gatherings, fundraisers, rides, or anything else your organization does. Categories let you control who can see, RSVP to, create, and manage events of each type, ensuring the right members have the right level of access.

The Events admin page is where you create categories, define access rules, and assign moderators. The actual events themselves are created by members with the appropriate permissions — this page just sets up the structure.

Events Configure event categories and access controls + Add Category Categories Meetings Sort: 1 Social Events Sort: 2 Fundraisers Sort: 3 Rides Sort: 4 Charity Sort: 5 Access Rules — Meetings Control who can interact with events in this category MEMBER TYPE VIEW RSVP CREATE MODERATE Full Member Prospect Seedling ORGANIZATION FILTER All organizations Include sub-organizations MODERATORS JD Jake D. SR Sarah R. Save
The Events admin page — categories on the left, access rules on the right showing per-type permissions, organization filtering, and moderator assignments.

Creating Event Categories

To create a new event category, click the + Add Category button and provide:

  1. Give the category a name — something that clearly describes the type of event, like "Meetings," "Social Events," "Fundraisers," or "Rides."
  2. Set a sort order number. Categories are displayed in ascending sort order. Use numbers like 1, 2, 3 or leave gaps (10, 20, 30) to make future reordering easier.
  3. Configure access rules to control who can view, RSVP to, create, and moderate events in this category.
  4. Optionally assign moderators who can manage events in this category.

Categories appear as filter tabs in the Events section of your fellos site. Members can filter the event calendar by category to find specific types of events.

Access Rules

Each event category has its own access rules, controlling what members can do with events in that category. The permission levels are:

View

Members with View access can see events in this category on the calendar and event list. Without View access, events in this category are completely invisible to that member type. This is the foundation — all other permissions require View access to be useful.

RSVP

Members with RSVP access can mark their attendance status (Going, Maybe, Not Going) on events in this category. This is useful for tracking attendance and planning logistics. Some organizations may want Prospects to view events but not RSVP until they're Full Members.

Create

Members with Create access can create new events in this category. This determines who can add events to your organization's calendar. For tightly controlled calendars, limit Create access to officers or specific member types. For more open organizations, allow all Full Members to create events.

Moderate

Members with Moderate access can edit, cancel, or delete any event in this category — not just events they created. Moderators can also manage RSVPs and event settings. This is an administrative permission and should be granted sparingly.

Tip

Like discussion groups, event access rules work per member type AND per organization, with an "Include sub-orgs" option. This means you can create chapter-specific event categories that only members of that chapter can see and interact with.

Event Moderators

Each category can have assigned moderators — specific members who have elevated permissions for events in that category. Moderators can:

  • Edit or cancel any event in the category, regardless of who created it
  • Delete events that are no longer relevant
  • Manage RSVP lists and attendance tracking
  • Featured or highlight important events

To assign moderators, search for members by name in the moderators field. You can assign multiple moderators per category. Choose members who are actively involved in planning that type of event — for example, your social committee chair as moderator of the "Social Events" category.

Example Category Configurations

Here are some common event category setups:

Meetings

View and RSVP open to all active member types. Create access limited to officers and committee chairs. This ensures meetings are visible to everyone but only leadership can schedule them.

Social Events

View, RSVP, and Create open to all Full Members. Prospects can View and RSVP but not Create. This encourages Full Members to organize social gatherings while letting newer members participate.

Rides (for motorcycle clubs)

View open to all. RSVP and Create open to Full Members only. Prospects can see the ride calendar but need to be Full Members to join or organize rides.

Fundraisers

View open to all. RSVP open to Full Members. Create limited to officers and fundraising committee members. Moderate access for the fundraising committee chair.

Good to know

When a member creates an event, they automatically become the event's creator and can edit or cancel it. The Moderate permission grants this ability for all events in the category, not just the ones the moderator created.

Display Order

Categories appear in the Events section in the order you define with the sort number. Members see category tabs in this order when browsing events. Put your most common event types first — usually "Meetings" or "All Events" — and less frequent categories later.

You can change the sort order at any time by editing the category and updating its sort number. Changes take effect immediately.