Member Guide Org Admin Guide Site Admin Guide

Managing Events

How to create, edit, cancel events, and track attendance as an admin.

Events are a core part of organizational life, and as an admin, you have full control over event management within your scope. You can create events for your organization, edit existing ones, cancel events when plans change, and track who's coming through the RSVP and attendance system.

Admins have broader event management capabilities than regular members. While members may be able to create events (if your site admin allows it), admins can always create, edit, and manage events for any organization within their scope.

Creating an Event

To create a new event:

  1. Navigate to the Events section from the sidebar.
  2. Click the Create Event button in the top-right corner.
  3. Fill in the event details in the creation form.
  4. Click Publish Event to make it visible to members, or Save as Draft to come back to it later.

The event creation form includes the following fields:

  • Title — A clear, descriptive name for the event (required).
  • Description — Full details about the event: what it is, what to expect, what to bring, etc. This supports rich text formatting.
  • Start Date & Time — When the event begins (required).
  • End Date & Time — When the event ends. If left blank, a default duration is used.
  • Location — The venue name and address. Can be a physical location or a virtual meeting link.
  • Organization — Which org the event belongs to. As an admin, you can create events for any org in your scope.
  • Category — A classification like "Meeting," "Social," "Ride," "Fundraiser," or custom categories defined by your site admin.
  • Guest Policy — Whether non-members are allowed to attend. Toggle this on or off, and optionally set a guest limit per member.
Create New Event Save Draft Publish Event Title * Monthly Chapter Meeting — April 2026 Description B I U | Link List Join us for our regular monthly meeting. We'll be discussing upcoming events, reviewing chapter business, and hearing from our guest speaker on... Start Date & Time * April 15, 2026 7:00 PM End Date & Time April 15, 2026 9:00 PM Location Community Center, 123 Main Street, Springfield IL Organization * Cedar Chapter Category Meeting Guest Policy Allow guests Save Draft Publish * Required fields · Drafts are only visible to admins until published
The event creation form — with fields for dates, location, category, and guest policy settings.

Editing an Existing Event

To edit an event you've already created (or any event within your admin scope):

  1. Navigate to the event's detail page from the Events section.
  2. Click the Edit button (visible only to admins and the event creator).
  3. Update any fields that need to change.
  4. Click Save Changes. Members who have RSVP'd will be notified of significant changes (date, time, or location).
Tip

When you change the date, time, or location of an event, fellos automatically sends update notifications to all members who have RSVP'd. This helps ensure nobody shows up at the wrong time or place. Minor edits (like updating the description) don't trigger notifications.

Cancelling an Event

Sometimes events need to be cancelled. In fellos, cancellation doesn't delete the event — it marks it with a "Cancelled" status so members know what happened.

  1. Open the event you need to cancel.
  2. Click Edit, then select Cancel Event from the actions menu.
  3. Provide a cancellation reason (optional but recommended).
  4. Confirm the cancellation. All RSVP'd members receive a cancellation notification.

Cancelled events remain visible in the event list with a strikethrough or "Cancelled" badge, so members don't wonder what happened to an event they were expecting. The cancellation reason is shown on the event detail page.

Tracking Attendance

fellos provides tools for tracking who's attending your events:

RSVP Management

Members can RSVP to events with "Going," "Interested," or "Not Going." As an admin, you can see the full RSVP list at any time from the event detail page. The list includes:

  • Member name and profile photo
  • Their RSVP status
  • Whether they're bringing guests (if the guest policy allows it)
  • When they RSVP'd

Attendance Tracking

After an event takes place, you can mark actual attendance — who actually showed up versus who RSVP'd. This is useful for organizations that track participation for membership requirements or reporting.

Good to know

Event categories and the guest policy toggle are configured by your site admin. If you don't see a category you need, or if the guest policy options don't fit your use case, reach out to your site admin to have them adjusted.

Working with Event Series

For regularly occurring events (weekly meetings, monthly rides, etc.), you can create an event and let your site admin configure recurrence patterns. As an admin, you can edit individual occurrences without affecting the whole series — useful when one specific meeting has a room change or time adjustment.

Event Visibility and Scope

Events are tied to organizations, and your admin scope determines which events you can manage:

  • Club Admin — Can create and manage events for any organization.
  • Org Admin — Can create and manage events for organizations within their scope.
  • Local Admin — Can create and manage events for their specific organization only.

Members see events based on their own organization membership and the event's visibility settings. Club-wide events are visible to everyone; chapter-level events are visible to members of that chapter (and admins with scope over it).