Member Guide Org Admin Guide Site Admin Guide

Your Admin Dashboard

How to find what needs your attention and stay on top of pending requests.

As an admin in fellos, you don't use a separate "admin panel" — everything is built right into the same interface you already use as a member. The difference is that you see more. Specifically, you see workflow queues, edit controls, and moderation tools layered on top of the regular member experience.

The moment you log in with an officer role that carries admin privileges, your sidebar expands to show pending counts for workflow items that need your attention. This is your dashboard — the starting point for all your admin work.

The most visible change when you have admin access is the appearance of count badges next to workflow items in the sidebar. These small terracotta-colored circles tell you at a glance how many pending requests are waiting for your review.

Each workflow category gets its own badge:

  • Member Requests — New onboarding applications waiting for approval. The badge shows the count of pending requests within your scope.
  • Type Changes — Members requesting a transition from one member type to another (e.g., Prospect to Full Member).
  • Deactivations — Requests to deactivate a member's account, whether initiated by the member themselves or by another admin.
  • Transfers — Members requesting to move from one organization to another within the club.

Badges only appear when there are pending items. If all requests in a category have been handled, no badge is shown — keeping your sidebar clean and focused.

Your Organization Feed Groups Events Organization Members WORKFLOWS Member Requests 3 Type Changes 1 Deactivations 2 Transfers SETTINGS Profile Feed Welcome back, Regional Director Pending Actions 6 items need your attention across 3 workflow categories 3 member requests · 1 type change · 2 deactivations NR New onboarding request James Wilson has submitted an onboarding request for Cedar Chapter. 10 minutes ago · Member Requests TC Type change requested Maria R. requests transition from Seedling to Full Member at Birch Chapter. 2 hours ago · Type Changes Badges show pending counts for each workflow category
The admin sidebar with workflow badges — terracotta count indicators show pending requests at a glance.

What Changes When You Have Admin Access

Beyond the sidebar badges, your admin role affects several parts of the interface:

Member Profiles

When viewing a member who falls within your scope, you'll see an Edit button on their profile that regular members don't see. This lets you update their information, change their member type (via a transition workflow), or view their complete member history.

Organization Pages

On organization detail pages, you'll see additional controls for managing officers, viewing membership lists with admin actions, and accessing organization-level settings that your site admin has made available to your level.

Group and Event Controls

Within groups and events that fall in your scope, you'll see moderation controls — the ability to pin, lock, move, or delete posts and comments, as well as manage event details and attendance.

Workflow Queues

Clicking any workflow category in the sidebar opens a filterable list of requests. You can filter by status (Pending, Approved, Declined), by organization, by date range, and by requester. Each request links to a detail view where you take action.

Each workflow queue follows the same pattern:

  1. Click the workflow category in the sidebar (e.g., "Member Requests").
  2. You'll see a list of requests, sorted by most recent first. Pending items are highlighted.
  3. Use the filter controls at the top to narrow results by status, organization, or date.
  4. Click any request to open its detail view, where you can review, approve, decline, or request more information.
Tip

You only see requests that fall within your admin scope. If you're an Org Admin for the Northeast Region, you won't see requests from Western Region chapters — those are handled by their own admins.

Staying on Top of Requests

fellos provides several ways to make sure nothing slips through the cracks:

  • Badge counts — The sidebar badges update in real time as new requests come in or as you process existing ones.
  • Notifications — Depending on your notification settings, you may receive email or push notifications when new requests arrive in your queue.
  • Activity feed — Admin-relevant events (new requests, approved items, etc.) also appear in your activity feed alongside regular member posts.
Good to know

If multiple admins share overlapping scope (e.g., both a Club Admin and an Org Admin can see the same request), either one can act on it. Once one admin approves or declines a request, it's resolved for everyone — no duplicate work.

Quick Actions from the Dashboard

From your dashboard (the feed page), you can quickly jump to any pending item. Admin-related feed entries include direct links to the relevant workflow detail page, so you can review and take action without navigating through menus.

For example, if a new onboarding request appears in your feed, clicking the notification card takes you directly to that request's detail page, where you can approve, decline, or ask for more information.