Understanding Your Permissions
A comprehensive reference for what each admin level can and cannot do in fellos.
This page serves as a quick reference for the capabilities available at each admin level. If you're ever unsure whether you can perform a specific action, check the table below. Remember that your admin level is determined by the officer role you hold, and your scope is determined by where in the organization hierarchy that role is assigned.
Permissions by Admin Level
The table below summarizes what each admin level can do. "In scope" means the action only applies within the organizations the admin has authority over — see Admin Levels Explained for how scope works.
Which Profile Fields You Can Edit
Your site admin decides which profile fields each admin level is allowed to edit. For example, a site admin might let all admins update a member's phone number and address, but reserve the ability to change membership-related fields (like member type or join date) to higher admin levels.
When you open a member's profile in edit mode, fields you can't change appear locked — grayed out with no input. If you need to edit a locked field, ask your site admin or a higher-level admin.
Who and What You Can See
Your admin level controls which members and organizations appear in your directory and search results:
- Club Admin — Sees every member and every organization in the club.
- Org Admin — Sees the organizations below the one where the admin role is held, and every member in them.
- Local Admin — Sees only their own organization and its members.
The same rule applies to workflow requests — they only show up in your Approval History if the target organization is within your scope.
What Only a Site Admin Can Do
Some things in fellos can only be done by a Site Admin — the person (or small group) who set up your fellos site. These are not available at any org admin level:
- Theme and branding — Site colors, logo, and fonts.
- Member types — Adding, renaming, or removing the types of membership your organization offers.
- Officer roles — Setting up new officer roles, changing their names, or changing what admin level they carry.
- Organization structure — Adding or removing chapters and regions.
- Profile fields — Choosing which fields appear on member profiles and who can edit them.
- Approval chains — Setting up how many steps each workflow needs and which admin levels are involved.
- Groups — Creating new groups and choosing whether posts need approval.
- System settings — Email setup, sign-in options, and other behind-the-scenes settings.
If you run into something you can't do that you think you should be able to, talk to your site admin. They can often adjust your role or the settings to give you the access you need.
How to Check Your Own Permissions
If you're not sure what you have access to:
- Open your own profile (click your name in the top bar).
- Look at the officer roles listed on your profile. Each one shows the admin level it carries and the organization where you hold it.
- Check the table above to see what that admin level gives you.
fellos is designed to be safe to explore. If you don't have permission to do something, the button or option simply won't appear. Admin access adds capabilities on top of the regular member experience — it never removes anything.